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Quality Standards Coordinator

Deadline for applications: 27th March 2019

Salary: £24,000 per annum
Contract type: Full time perm

Job overview

The purpose of the role is to support the management of quality and standards across the College, to liaise with relevant departments of The University and external bodies in the context of external scrutiny. This role contributes to the overall objective of the College—“preparing international students to progress and thrive at the University of Sheffield through successful completion of their programme”— by ensuring that quality and standards are maintained, in line with internal and external frameworks, so that The College is able to continue to offer high-quality academic programmes. This is a data-driven role that would suit a skilled administrator, with inter-personal skills.

Key responsibilities

  • Assisting with the production and the collation of information for external and internal quality reviews.
  • Assisting with the production and collation of information for review documents such as the Annual Monitoring Report and the College’s Learning, Teaching and Assessment Strategy
  • Providing secretariat support to the College’s governance committees and groups, ensuring that the agendas and relevant documentation are collated and accurately distributed to all members, actions are identified and actively managed to conclusion or escalated to the relevant stakeholder or other governance committees (e.g. QAEG)
  • Working with the Head of Quality Assurance, Enhancement and Innovation, Advanced Practitioner in Teaching and E-learning, and other relevant stakeholders schedule probationary and evaluative observations and to ensure the timely collation of observation documents.
  • Working with the Curriculum Coordinator and other relevant stakeholders manage and provide secretarial support for the Academic Misconduct Process.
  • To manage and take responsibility for the Special Circumstances and Academic Appeal processes.
  • Providing secretariat support for all management meetings related to the tracking of quality and standards matters in the context of the College Action Plan;
  • Providing administrative support for the production of documentation for course/module changes for approval by Study group and endorsement by The University of Sheffield.
  • Ensuring that all reports of external scrutiny processes are received by the appropriate
  • Managing and maintaining all definitive programme documents (including course and module specifications), ensuring all information is available to stakeholders and is accessible, accurate and trustworthy.
  • Taking responsibility for the maintenance of the College Staff Handbook (both on-line and paper versions) ensuring that all information to all staff and relevant stakeholders is current, accurate and trustworthy.
  • Providing staff and student information on all definitive documents and providing training as requested.


  • You will have the ability to manipulate large data sets, analyse and report on these
  • You’ll have excellent IT and data management skills including competency in Excel, Outlook, PowerPoint, Word, and a willingness to learn and adopt new technologies
  • The ability to extract reports and analyse data for reporting, to aid decision making or to support a case for change.
  • You will be an excellent communicator with strong active listening skills.
  • You will have the ability to develop and build strong working relationships with internal and external colleagues and contacts

Key benefits

  • Competitive salaries
  • A 30-day holiday (For full time) allowance that is not restricted to outside of term time.
  • Enhanced pension scheme, season ticket loans, cycle to work scheme, Wellbeing centre, and much more.

About Study Group

Study Group is a global leader in preparing students for international academic success and rewarding careers through a transformational learning experience. Our global recruitment teams enrolled over 30,000 students from 142 countries in 2018. The universities we work with trust us to increase their international footprint, access student diversity and provide assured progression, so they can continue to focus on academic excellence.

Organisational compliance

Study Group is committed to safeguarding and promoting the welfare of its students, and expects all staff and volunteers to share the same commitment.

Applicants will be required to undergo child protection screening appropriate to the role, including checks with past employers, an Enhanced Check from the Disclosure and Barring Service (DBS) and overseas criminal records if appropriate.

Study Group processes your information in line with data protection regulations. Please see our Candidate Privacy Policy.

How to apply

We take pride in providing an excellent candidate experience to all potential candidates, so will ensure a timely response and process for all applicants. If you are interested in finding out more then please submit a CV on our jobs board and a member of the Recruitment Team will be in contact.

What does a role at Study Group mean?


We are a unique business within the sector, giving our people a completely different working experience.


We have a large global network and encourage collaboration across the whole business. We work with a number of partners across the network including top tier universities.


We encourage innovation throughout our Centres, ensuring that our students are given an interactive, student centred, and creative, tailor-made learning experience. Our people are given an autonomy within their roles that is rarely seen within the industry.


We believe in continuous professional and personal development, and take pride in offering our staff ample opportunity to achieve their goals. Utilising our large organisational infrastructure, across our different brands, we invite our people to gain valuable experience, and maximise all the exciting tools available to help develop their career.