Search this site

Operations Support Services Specialist

Closing date for applications: 17 March 2017

Job Description

To support the Admissions team from a systems perspective, liaising with key stakeholders ensuring that policies and procedures are met and adhered to. To assist in the efficient running of day-to-day operational tasks within the Operations Support Services department; administering and maintaining the data held within the applications and all Admissions related documentation.

Key Responsibilities 

  • Oversee full maintenance and management of admissions system applications ensuring it is up to date with all products, contracts and tariffs offered by Study Group UK
    • Set up and maintain system reference data
    • Create and maintain student facing documentation with collaboration from key stakeholders
    • Troubleshooting daily systems issues raised by the Admissions teams, providing support for system related processes
    • Identifying development needs, system bugs and requirements and raise accordingly
    • Implementing new procedures related to the Admissions systems with documentation and training as required
    • System testing for maintenance/software releases
    • Point of contact for data change management
  • Daily visa data uploading onto the UK Visas and Immigration Sponsorship Management System
  • Owning additional tasks or projects as delegated by the Operations Manager/Operations Director
  • Seek and maintain accurate product knowledge for all UK programmes
  • Annual proofing of all application forms and ensuring sign off by all stakeholders


  • Strong written and verbal communication abilities
  • Flexible and resourceful approach
  • Methodical and logical
  • Diligent and able to follow complex processes
  • Flexible and adaptable
  • Able to multi-task and work well under pressure in a timely manner
  • Strong customer service and work ethic

Selection Criteria

Qualifications and Training

  • Degree preferable

Experience Required

  • Career experience within an administrative, operational and/or customer service environment
  • Experience of using system databases/applications
  • Experience within Admissions or Education related fields desirable
  • Experience of training others in a workplace desirable

Knowledge and Skills

  • High lever user of MS office, especially Outlook, Word and Excel
  • Ability to use multiple systems
  • Exceptional attention to detail
  • Strong organisation skills and ability to prioritise workload in a pressured environment
  • To be able to work as an individual as well as a team member
  • Conscientious and reliable
  • Native English speaker level of fluency

Organisational Compliance

The position holder must comply with Study Group policies and applicable laws including those in relation, but not limited to: Occupational Health and Safety; Anti-Discrimination and Harassment, Anti-Bribery and Corruption and those specifically relevant to the position and authority of the job holder.


Please send Covering letter and completed application form to Nick Hudson.

Application deadline 12 noon Friday 17th March