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Finance/Visa Admin Officer

Deadline for applications: 23 April 2018

Location: Bellerbys College Brighton

Job Type: Fixed Term

Bellerbys Brighton is a co-educational international college which specialises in providing a high quality British Education for predominantly international students from over 60 different countries around the world and preparing them for university. Our highly motivated students benefit from our state of the art facilities and small class sizes within a unique and vibrant educational environment. We offer a wide variety of courses including English Language Preparation, IELTS, GCSEs, A levels as well as our own Foundation programme, which is a pre-university course accredited by Lancaster University.

Bellerbys College is owned by Study Group, a global educational organisation which prepares students for life in a global society and success in the world economy.
We are seeking to appoint a full time Finance/Visa Admin Officer ( six month fixed term ) to provide administrative support to the Finance and Visa team.

Job Purpose: Providing administrative support to the Head of Finance and Operations. Providing financial advice to all students and carrying out financial and administrative tasks for the college.

Job Scope:

  • Routine administrative tasks
  • No budgetary or staff responsibilities
  • Key contacts: students, parents of students, agents, by e-mail, face to face and telephone

Key responsibilities

  • Deliver a friendly, efficient and professional customer service to students, agents and parents.
  • Carry out routine financial tasks, complete spreadsheets and maintain up to date financial information.
  • Assist Finance Manager with fee collection and credit control; contact students and parents so that outstanding debt can be collected; maintain up to date spreadsheets to reflect income and level of debt.
  • Take payments from students; print statements, check deposit request forms at end of term and action payment.
  • Prepare and send out enrolment letters, invoices, instalment reminders and statements to students, parents and agents.
  • Keep Study Global financial system up to date; make changes to reflect bookings, payments, in- centre book sales, exam payments, credit deposits and arrange / record refunds by cash or cheque.
  • Answer general financial queries from students, parents or agents. Assist Finance Manager with financial and general admin projects as required.
  • Assist with visa extensions, chase students whose visas/ Passport are due to expire and book UKVI appointments for students. Upload and check new intake’s visas
  • Liaise with academic programme /IAC staff RE: UK visas/course changes/accommodation; Assisting Post-arrival admissions, arrange centre transfers between other Studygroup centres and Brighton.
  • CAS issuing and visa advice for progressing student within Bellerbys only; Contact point for students, agents, and parents regarding accounts or visa matters via email, telephone, or face-to-face
  • To carry out any other reasonable duties required by senior management

Required qualifications and training

  • Work experience or qualification in the fields of Customer services; Finance; Education
  • A-Level English & Mathematics
  • Certified at enhanced DBS level (check undertaken prior to employment)

Knowledge and skills

  • Excellent communication oral, written, numerical, articulation and communication skills
  • Good IT skills – Microsoft Office Suite( e.g. Word, Excel, Outlook)
  • Good organisational skills
  • Excellent interpersonal skills
  • Ability to work to a demanding schedule and delivery deadlines.

Organisational compliance

Study Group is committed to safeguarding and promoting the welfare of its students, and expects all staff and volunteers to share the same commitment.

Applicants will be required to undergo child protection screening appropriate to the role, including checks with past employers, an Enhanced Check from the Disclosure and Barring Service (DBS) and overseas criminal records if appropriate.

The college is committed to safeguarding and promoting the welfare of our students and the appointment will be subject to both the receipt of satisfactory references and an enhanced DBS check

How to apply

Please apply with a completed application form and send to Dawn Calway, PA to Principal.

Application deadline Monday 23 April 2018

What does a role at Study Group mean?


We are a unique business within the sector, giving our people a completely different working experience.


We have a large global network and encourage collaboration across the whole business. We work with a number of partners across the network including top tier universities.


We encourage innovation throughout our Centres, ensuring that our students are given an interactive, student centred, and creative, tailor-made learning experience. Our people are given an autonomy within their roles that is rarely seen within the industry.


We believe in continuous professional and personal development, and take pride in offering our staff ample opportunity to achieve their goals. Utilising our large organisational infrastructure, across our different brands, we invite our people to gain valuable experience, and maximise all the exciting tools available to help develop their career.