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Examinations Administrator

Closing date for applications: 25 September 2017

Job Description

Bellerbys College, Cambridge, is looking to appoint an enthusiastic and well-organised Examinations Administrator. The successful candidate will be responsible for the administration of our internally & externally assessed programmes, advising the college on external Awarding Body regulations, and continuously improve systems and procedures to support the administration of exams. This is a full-time, permanent position. 

Key Responsibilities 

  • Plan the College’s Exam administrative timetable, using both external and internal key dates.
  • Manage the exam entries for all public and internal examinations, taking direction from the Academic Director and maintain the IT systems and processes for this function.
  • Publicise Exam Timetables date/time/venue to students and staff; book internal and external venues and invigilation; resolve any problems encountered by students or staff.
  • Store public examination papers in accordance with Joint Qualification Council Regulations and continuously review and update this function to ensure the integrity of the examination process.
  • Securely manage the receipt and dispatch of all exam papers and completed scripts in accordance with JCQ and CIE Regulations.
  • Administering the Exam Bank for the Foundation Programme, working in collaboration with the Central Examinations Officer in Brighton.
  • Communicate internal and external examination results to students, parents and agents in consultation with the Academic Director.
  • In partnership with the SEND and the Academic Director, administer the Access Arrangements and Special Consideration applications, adhering to JCQ Regulations.
  • Ensure the examination sessions are conducted in a rigorous, professional manner, through clear communication with academic administration and invigilation staff; assist the Principal in the investigation of any incidents of malpractice and the drafting of the report to the Examining Body.
  • Identify areas of training for Invigilators in the conduct of examinations and document this for inspection purposes.
  • Continuously review the College’s Examinations Policies and Procedures and prepare for annual inspections.
  • Arrange for dissemination of A Level & IGCSE exam results and certificates to candidates, centre staff and where appropriate agents.
  • Build supportive relationships with academic and senior staff at Bellerbys Centres and our validating partner, Lancaster University
  • Co-ordinate & administer the annual online CAT4 & CEM Cognitive Abilities Testing.

 Key measurable aims:

  • Follow and ensure college meets JCQ and CIE guidelines in all exams
  • Positive student and staff feedback (questionnaires, agents, internal) to running of Exams department
  • Positive working relationships with staff
  • Positive DCSF, ISI and BAC reports and Internal Reviews
  • Meet budgets


  • Other tasks not specified within the job description will be channelled through the Academic Director to be agreed on an individual basis with the Examinations Administrator.
  • To follow all relevant college welfare, health and safety and external regulation policies.
  • Promoting and safeguarding the welfare of students with whom you come into contact.

Qualifications required:

  • A first degree is desirable but not essential

Training required:

  • Knowledge and awareness of Health & Safety, Safeguarding and child protection matters

Experience required:

  • Using IT systems to produce reports. Specifically, experience of working with spreadsheets required and ideally experience of working with databases
  • Experience of working in an education setting will be highly desirable.

Knowledge and Skills required:

  • Excellent IT, communication and organisational skills.
  • Proficiency in MS Word, Excel spreadsheets and databases.
  • Work with a high degree of accuracy, a keen eye for detail and the ability to prioritise multiple and competing deadlines. 
  • Previous exams office experience is desirable though not essential.

Personal Attributes:

  • Good communication skills – ability to communicate effectively with a range of staff, students, parents and agents
  • Empathy and patience when dealing with difficult situations
  • Strong planning and problem-solving skills, being proactive in anticipating issues
  • Able to use initiative and work alone where necessary to complete tasks
  • Able to meet tight deadlines and manage own time effectively
  • Able to use IT systems effectively to produce reports and record information
  • Positive working relationships with staff and students
  • Engagement with training and professional development

Organisational Compliance

We are committed to safeguarding and promoting the welfare of our students, and expect all staff and volunteers to share the same commitment. Applicants will be required to undergo child protection screening appropriate to the role, including checks with past employers, an Enhanced Check from the Disclosure and Barring Service (DBS) and overseas criminal records checks if appropriate.


Please send Completed application form, CV and covering letter to Marta Wilk.

Application deadline: 4 pm 25 September 2017