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Administrator

Closing date for applications: 17 September 2017

Job Description

Location: London, UK

Contract type: Full Time, Permanent

An exciting opportunity has arisen for an experienced and highly skilled Administrator to join the team at Istituto Marangoni International Study Centre and take ownership of a number of key admin duties within the Centre. We are a Fashion School so the environment is extremely creative, and is based in a beautiful historic building situated in the heart of London, with Brick Lane just around the corner. We are looking for someone that is enthusiastic, passionate, and very approachable, and that has the ability to have a positive impact on our students' experience.

Key Responsibilities 

Student Welfare

  • To ensure all students receive a smooth, legally compliant and efficient induction into ISC and that all necessary welfare arrangements are in place to facilitate each student’s academic success
  • To deal professionally and promptly with student enquiries and requests for support and foster positive relationship with the student body
  • To ensure the processes and procedures for dealing with UKVI requirements are efficient and fully complaint
  • To ensure students are aware of the relevant compliance procedures (e.g. police registration)
  • To deal with taxi transfers queries for new students
  • To deal with out-of-office hours queries regarding student arrivals

Compliance

  • Ensure compliance within the centre for QAA and the Home Office
  • To log and monitor student attendance, follow attendance protocol and Home Office/UKVI requirements
  • To inform students of the relevant compliance procedures (e.g. police registration)

HR

  • Check and process staff pay claims (ensuring authorisation for any overtime/variable hours) in line with payroll deadline
  • Deal with any staff enquiries or queries related to their salary payments
  • Ensure HR administration processes are adhered at centre level
  • Support staff with basic HR policy and procedures queries by directing them to the MyStudyGroup portal

Financial and Official Duties

  • To manage and oversee ISC finance & cashbooks, logging incoming funds and outgoing expenditure and liaising with Study Group Accounts Dept
  • To manage credit control, running weekly debtors lists (DSPs), matching unassigned funds, termly invoicing and collection of funds.
  • To oversee chasing debtors
  • To manage office budgets

Database Management

  • To oversee the collection, storage and dissemination of all relevant Student data to ensure it is done in as timely, securely and efficiently a manner as possible, including the requirement for any manual spreadsheets and master lists
  • To keep student detail up to date on master spreadsheet and Study Global data as required.
  • Ensure information is kept up to date on Academic/Student Management IT system, Progresso

General Duties

  • To forge good relationships with Head Office, University Staff and Services
  • To oversee the planning and organisation of the annual Progression Ceremony
  • To provide administration support to the centre as required
  • Act as board secretary including any minute taking
  • Assist with exams administration tasks as necessary
  • Any other duties required to the support role and ISC
  • Timetabling and liaising with IM administration to ensure coordination of teaching rooms

Experience and Skills Required

  • 2+ years’ experience working in an admin focussed job role
  • Experience working in an Academic Environment.
  • Experience of supporting student welfare
  • Demonstrable administration experience
  • Understanding of UK Student Visas process
  • Conversant with Microsoft Office suite with intermediate to advance excel skills
  • Excellent customer service skills
  • Meticulous attention to detail
  • Ability to work under pressure and to deadline
  • Accurate data entry skills and comfortable with working with spreadsheets and numerical data
  • Good communication skills including written skills
  • Able work pro-actively and on own initiative

Organisational Compliance

Study Group is committed to safeguarding and promoting the welfare of its students, and expects all staff and volunteers to share the same commitment.

Applicants will be required to undergo child protection screening appropriate to the role, including checks with past employers, an Enhanced Check from the Disclosure and Barring Service (DBS) and overseas criminal records if appropriate.

Apply

Please send a completed application form to Alex Adams, Project Recruitment Consultant.

Application deadline: 17 September 2017