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Office Administrator

Deadline for applications: N/A

Job overview

We are looking for a reliable Office Administrator to join our team. You will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.  The ideal professional for the role is a flexible problem solver with superb communication skills with a detail-oriented mindset. You should have prior experience thriving in an administrative capacity in an office environment. Multitasking and the unique ability to deftly handle the unexpected are essential qualities to bring to the position.

Contract: Full Time

Key responsibilities

  • Assisting the Office Manager:-
  • Maintain all office services and maintenance.
  • Manage the purchasing of all office supplies, furniture, equipment & printing
  • Ensure Health and Safety Compliance, including Fire Warden
  • Design and ensure office efficiency through the planning and implementing of office systems and layout and office relocation (if appropriate).
  • Design and implement office policies – ensuring cleanliness and hygiene standards and maintained.
  • Manage travel and logistics for visitors to Singapore – internal and external visitors
  • Handle office renovation, and office move (if applicable).
  • Vendor management – contract renewals, contract finalization, quotation and negotiation of contract terms, purchase and maintenance of office equipment & services.
  • Building facilities management – fire drill, office maintenance, repairs, air-con extension etc.
  • Planning and execution of company events.
  • Facilitate internal communication (e.g. distribute information).
  • Resolve inquiries and problems.
  • Process invoices, cheques deposit, consolidation of office expenses, keep track of office budget
  • Support Senior Directors with their expense claims & Travel Arrangement (Air ticket, VISA, accommodation, etc)
  • Reconcile Corporate Card Expenses
  • Handle receipt and mailing of letters, parcels etc
  • Coordinate meeting logistics – Organize meeting rooms, supplies, writing materials, AV needs, and/or meals.
  • Research pricing and options, new vendors and service providers, office procurement etc.
  • Other operations (building access cards, set-up for new hires etc.)
  • Support administrative activities for 2 office locations
  • Manage pantry ladies

Job Requirements

  • Possess initiative, good communication and strong interpersonal skills
  • Well versed in MS office
  • Organized and meticulous to details
  • Ability to multi-task
  • Highly motivated and able to work independently
  • Must be able to work late due to events occasionally (once/twice every quarter)
  • Travel between 2 office locations when required (Raffles Place and Cecil street)

About Study Group

Study Group is a global leader in preparing students for international academic success and rewarding careers through a transformational learning experience. Our global recruitment teams enrolled over 30,000 students from 142 countries in 2018. The universities we work with trust us to increase their international footprint, access student diversity and provide assured progression, so they can continue to focus on academic excellence.

Organisational compliance

Study Group is committed to safeguarding and promoting the welfare of its students, and expects all staff and volunteers to share the same commitment.

Applicants will be required to undergo child protection screening appropriate to the role, including checks with past employers, an Enhanced Check from the Disclosure and Barring Service (DBS) and overseas criminal records if appropriate.

Study Group processes your information in line with data protection regulations. Please see our Candidate Privacy Policy.

How to apply

We take pride in providing an excellent candidate experience to all potential candidates, so will ensure a timely response and process for all applicants. If you are interested in finding out more then please submit a CV on our jobs board and a member of the Recruitment Team will be in contact.

What does a role at Study Group mean?

Originality

We are a unique business within the sector, giving our people a completely different working experience.

Collaboration

We have a large global network and encourage collaboration across the whole business. We work with a number of partners across the network including top tier universities.

Innovation

We encourage innovation throughout our Centres, ensuring that our students are given an interactive, student centred, and creative, tailor-made learning experience. Our people are given an autonomy within their roles that is rarely seen within the industry.

Opportunity

We believe in continuous professional and personal development, and take pride in offering our staff ample opportunity to achieve their goals. Utilising our large organisational infrastructure, across our different brands, we invite our people to gain valuable experience, and maximise all the exciting tools available to help develop their career.